Replace Oil Lift Electric Drive Head Work Instruction

The Project

Replace Oil Lift Electric Drive Head Work Instruction
Equipment: Oil Lift Electric Drive Head
Date Completed: 27/03/2025

The Goal & The Challenge

Create maintenance documentation that keeps operators safe when replacing drive heads in hazardous environments with explosive atmospheres, heavy machinery and high-pressure systems.

A leading energy company recognised the gap between their documentation and reality. Technical instructions buried critical safety information. Steps lacked the precision crews needed when one wrong move has the potential to impact on operator and process safety.

Our Approach

Write Safe AU’s field-first approach began on site. Observing technicians navigate complex procedures. Understanding the sequence of isolations, lifts and connections. Documenting the real decisions made to effectively secure equipment and replace components.

Every observation informed structure. Every conversation shaped language. Real worksites influencing documentation design.

The Solution

Expanded safety framework: Job-specific hazards now clearly defined upfront. Unodourised gas, suspended loads, stored pressure, rotating equipment. Each hazard was matched with specific control measures.

66 detailed sequential steps: Complete procedural clarity from site inspection through to final checks. Verification points explicit. Critical specifications detailed. Polish rod length requirements (1200 mm). Torque settings exact (1085 Nm for oil lift units).

47 integrated photographs: Visual confirmation at critical points. Correct lifting positions. Proper cable connections. Exact bolt configurations. Images positioned precisely where technicians need them.

Comprehensive tool listing: 15 specific tools identified. Exact sizes specified. Go / No-go gauge requirements. Platform ladder needs. Everything identified before work begins.

Built-in decision points: Clear escalation procedures when critical steps cannot be achieved. Explicit warnings for high-risk moments. Stop points defined. No ambiguity when safety decisions arise.

Impact

The work instruction document grew from 6 pages to 21 pages of actionable instruction. Generic steps replaced with precise requirements. Safety information elevated from footnotes to primary position. Technical requirements clarified with exact specifications and visual references.

Maintenance crews now have documentation that matches their reality. Clear isolation sequences. Specific torque values. Visual confirmation at every critical step. Language that works when pressure builds and decisions matter.

The document lives where work happens. On site. Ready when needed.

How We Write That’s Different

Write Safe AU’s approach combines field-tested precision with workplace reality. Our methodology ensures documentation addresses actual risks, with actual language, used by the people performing the task.

We translate complex procedures into step-by-step clarity. Through on-site observation and structured diagnosis, we identify where confusion creates danger. Where assumptions multiply risk. Where vague instructions compromise safety.

This field-first methodology means your documentation works under pressure. Clear enough for new technicians. Precise enough for complex procedures. Because protecting your operators, equipment and infrastructure requires more than compliance, it requires clarity.

This is The Language of Safety. Clear documentation. Safer workforce.